Configure Outlook with Gmail

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tep 1: Enable IMAP in Gmail

  1. Open Gmail in a browser.
  2. Click the gear icon (⚙) → See all settings.
  3. Go to the Forwarding and POP/IMAP tab.
  4. Under IMAP access, select Enable IMAP.
  5. Click Save Changes.

Step 2: Generate an App Password (For 2FA Accounts)

If your Gmail account has 2-Step Verification enabled, you must generate an App Password:

  1. Go to Google App Passwords.
  2. Select Mail as the app and Windows Computer as the device.
  3. Click Generate and copy the password (16-character key).

Step 3: Configure Outlook

  1. Open Outlook.
  2. Click File → Add Account.
  3. Select Manual setup or additional server types, then Next.
  4. Choose POP or IMAP, then Next.
  5. Enter the following details:
    • Your Name: (Your Name)
    • Email Address: (Your Gmail address)
    • Account Type: IMAP
    • Incoming mail server: imap.gmail.com
    • Outgoing mail server (SMTP): smtp.gmail.com
    • Username: (Your full Gmail address)
    • Password: (Your Gmail password or App Password)
  6. Click More Settings → Go to the Outgoing Server tab:
    • Check My outgoing server (SMTP) requires authentication.
    • Select Use same settings as my incoming mail server.
  7. Go to the Advanced tab:
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL/TLS
    • Outgoing server (SMTP): 465 (SSL) or 587 (TLS)
    • Use the following type of encrypted connection: SSL/TLS (or STARTTLS if using port 587)
  8. Click OK → Next → Finish.

Step 4: Test and Verify

  • Click Send/Receive in Outlook to check if emails sync.
  • If login issues occur, confirm that:
    • IMAP is enabled in Gmail.
    • The App Password is correct (if using 2FA).
    • Ports & encryption settings are correctly entered.
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