Configure Outlook with Gmail

tep 1: Enable IMAP in Gmail

1. Open Gmail in a browser.
2. Click the gear icon (⚙) → See all settings.
3. Go to the Forwarding and POP/IMAP tab.
4. Under IMAP access, select Enable IMAP.
5. Click Save Changes.

Step 2: Generate an App Password (For 2FA Accounts)

If your Gmail account has 2-Step Verification enabled, you must generate an App Password:

1. Go to Google App Passwords.
2. Select Mail as the app and Windows Computer as the device.
3. Click Generate and copy the password (16-character key).

Step 3: Configure Outlook

1. Open Outlook.
2. Click File → Add Account.
3. Select Manual setup or additional server types, then Next.
4. Choose POP or IMAP, then Next.
5. Enter the following details:
   • Your Name: (Your Name)
   • Email Address: (Your Gmail address)
   • Account Type: IMAP
   • Incoming mail server: imap.gmail.com
   • Outgoing mail server (SMTP): smtp.gmail.com
   • Username: (Your full Gmail address)
   • Password: (Your Gmail password or App Password)
6. Click More Settings → Go to the Outgoing Server tab:
   • Check My outgoing server (SMTP) requires authentication.
   • Select Use same settings as my incoming mail server.
7. Go to the Advanced tab:
   • Incoming server (IMAP): 993
   • Use the following type of encrypted connection: SSL/TLS
   • Outgoing server (SMTP): 465 (SSL) or 587 (TLS)
   • Use the following type of encrypted connection: SSL/TLS (or STARTTLS if using port 587)
8. Click OK → Next → Finish.

Step 4: Test and Verify

• Click Send/Receive in Outlook to check if emails sync.
• If login issues occur, confirm that:
  • IMAP is enabled in Gmail.
  • The App Password is correct (if using 2FA).
  • Ports & encryption settings are correctly entered.